Summary: Administration and Public Works

Here’s a recap of our live coverage of Monday’s meeting of the Evanston City Council Administration and Public Works Committee.

The meeting should start at 5 p.m.

A file containing information on the agenda items is available online.

Meeting opened at 5:09 p.m.

Kelly, Nieuwsma, Burns and Reid present. Braithwaite absent.

Minutes approved

Consent Program

Excluding A3, A4, A5 at Kelly’s request

A1 – Payroll and Invoices and A2 – Approved Amazon Credit Card Activity on Consent Agenda.

Things to consider

A3 – Bridge inspection contract

Four-year contract with National Bridge Inspection Structural Engineering Services for $35,750.

Kelly asks for details on the RFP. City Engineer Lara Biggs says that would amount to several hundred pages of documents. Nieuwsma says he trusts the staff and doesn’t need to see all that paperwork.

Contract approved.

A4 – Bus shelter maintenance contact

With Creative Outdoor Advertising of America. Biggs says the city gets a minimum revenue of $250 from each of the eight shelters because the company hasn’t had much luck selling advertising on the shelters.

Contract approved.

A5 – 2010 Pierce Arrow pump motor test and repair

Sean Ciolek, fleet manager, says the work has already been done. The works were budgeted as part of the fleet works.

Payment approved.

A6 – Matching Funds for Ridge Avenue Traffic Signal Improvement Project

Approval of $456,000 in state/federal funding for a project that will require a $355,000 match from the city.

Biggs says he will likely add new signal heads for additional left-turn lanes at the Ridge intersections of Lake and Greenleaf streets.

Kelly says she’s skeptical about committing to bond financing rather than excess funds.

Nieuwsma says the proposal is not to approve obligations for this.

Biggs says the state doesn’t care where the money comes from as long as the city commits to providing it.

Acting Deputy City Manager Dave Stoneback said the city plans to transfer nearly $3.5 million from the general fund surplus to the capital improvement fund – to reduce the need for issuance of ‘obligations.

Approved 3-1. Kelly votes no.

A7 – Purchase of a 2023 Pierce Enforcer pump truck

The price is $802,163. Stoneback says a memo sent to the board earlier in the day shows $10.7 of “surplus” general fund reserves at this time. (“Surplus” means in excess of the 16.67% reserve required to maintain a balance of two months of General Fund expenditures.)

After the proposals on the agenda tonight, the balance would be $8.7 million.

Stoneback says the truck has a 24-month build time and the city wants the truck in service by the end of 2024.

Related story.

Approved 4-0.

A8 – Transfer of funds between general fund, solid waste fund and capital improvement fund

Approved 4-0.

A9 – Borrowing from IEPA Water Supply Loan Scheme

Authorizes the borrowing of up to $35.3 million to finance the replacement of the 1909 raw water intake.

Approved 4-0.

A10 – Commercial Vehicle Parking Permit Program

Nieuwsma said that this item appeared on the agenda tonight by mistake. It had been approved in committee at the last meeting and is on the agenda of the municipal council this evening.

Meeting adjourned at 5:53 p.m.

The meeting of the planning and development committee will begin at 6 p.m.

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